Introduction

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP's operation in the UAE was established in 2001 and has since become a crucial base for global humanitarian operations, supporting the emergency preparedness and fast intervention activities of both WFP and its humanitarian partners. The strategic location of the UAE, world-class logistics infrastructure, supportive host government and access to huge supplier markets makes WFP in the UAE ideally situated to deliver critical aid services to operations around the world.

Qualified female candidates and UAE Nationals are strongly encouraged to apply.

STANDARD MINIMUM QUALIFICATIONS

Education:

Completion of secondary school education .

Experience:

Three or more years of experience in general administrative work.

Language:

Language Proficiency in written and spoken English Language.

Knowledge and Skills:

Ability to use standard office equipment such as photocopiers and scanners.
Ability to follow standard business support processes and procedures.

Knowledge of standard office software packages, e.g. Microsoft word.
Ability to provide information using courtesy and tact.
Good attention to details.
ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders typically provide administrative support to team(s) and/or support a specific business stream, and report to the relevant Associate. At this level, work is carried out under close supervision or immediately available assistance. Job holders are expected to produce organised and accurate work.

JOB PURPOSE

To deliver a range of routine business support tasks, to ensure that staff are effectively supported.

Position Title: Business Support Assistant (Fleet Centre)

Service Contract for duration of 12 months.

Level: SC 3

Salary starts from AED 8,666.40 per month (inclusive of pension), plus insurance and other benefits.

Under the overall guidance and the direct supervision of the FC Manager, based in Dubai-UAE, the incumbent shall have the following duties and responsibilities:

KEY ACCOUNTABILITIES (not all-inclusive)

Front Office

Receptionist duties.
Take documents around for signature, scan signed papers and ensure their receipt by addressee.
Deliver keys and shipping documents between warehouses, workshop and UNHRD premises ensuring all documents are signed and confirmed.
Liaise with facilities management such as workmen, cleaning etc. to ensure controlled access to Fleet Centre premises and all works are done.
Administrative

Maintain the FC accessory stock inventory master list.
On the basis of job cards prepared by workshop manager assemble and assign the correct accessories to each work order/technician.
Monitor the availability of accessories and alert workshop supervisor to order new inventory in a timely manner.
Perform a physical count of accessories at the end of every month.
Updating the list of FC focal points for every country in the world.
Assist in maintaining PO & BOE records of all feet centre warehouse items.
Creat PR/ MPO for Fleet Centre.
Help to update invoicing status in FW & FC Assets status in excel sheet.
Add/Edit/ Remove stock in FW(FMS).

Assist finance in completing Invoices for each FC customer quarterly.
Assist FC staff in their duties during peak times.
Perform other related duties as required.
4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Builds an understanding of WFP's Strategic Objectives.
Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit's goals and mission.
People

Look for ways to strengthen people's skills: Seeks opportunities to build and enhance individual skills.
Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
Create an "I will"/"We will" spirit: Sets clear goals and measurable targets for own tasks and responsibilities.
Performance

Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.
Partnership

Connect and share across WFP units: Understands WFP's organizational structure, including the purpose and mission of each unit.
Build strong external partnerships: Supports team in working with colleagues and WFP's partners in the field toward common goals.
Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
Be clear about the value WFP brings to partnerships: Understands own team's contributions in its partnerships with internal and external stakeholders.
TERMS AND CONDITIONS

Applications received after the closing date will not be considered.
Only those candidates shortlisted for interview will be notified.

  • Salary Range N/A
  • Job Type Full Time
  • Job Category(s) NGO/NPO
  • Visa Sponsorship? N/A
  • Language(s) English